Office Administrator / Executive Assistant

SUMMARY

Provide office managerial and administrative functions in support of the company’s operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Oversee the day-to-day activities of the office by carrying out duties such as providing adequate support to staff.
• Manage office services by ensuring office operations and procedures are organized and clerical functions are properly assigned and monitored.
• Maintain the office condition and arrange for necessary repairs as required.
• Oversee the building clean-up service to maintain a clean and safe work environment
• Organize office operations and procedures
• Coordinate with the IT department on all office equipment
• Coordinate with the accounting/finance department to ensure all items are invoiced and paid
• Manage contract and price negotiations with office vendors and service providers (supplies, gardener, janitorial, parking lot maintenance, heating & air conditioning).
• Provide general support to corporate office visitors.
• Manage the reception/administrative assistant duties and performance.
• Address employee queries regarding office management issues.
• Liaison with facility management.
• Plan in-house or off-site activities, like conferences, tradeshows, parties, training, etc.
• Responsible for tradeshow logistics, including, preparation and shipment.
• Provide support for marketing, training, and customer-based tech support issues.
• Service Admin for marketing.
• Other duties as assigned.

QUALIFICATIONS/REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required:

• High School degree
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficient in MS Office (MS Excel, Outlook, Word, in particular)
• Hands-on experience with office equipment
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent verbal and written communication skills
• Creativity and the ability to suggest improvements

Job Type: Full-time